We are currently expanding our Executive Support Team.
The Personal / Administrative Assistant position is an ideal role for a detail-oriented individual who is interested in pursuing an administrative career with an emphasis on supporting those at an executive level. This individual will perform a variety of administrative, clerical, and follow-up tasks for the executive and their team.
Regular / Daily activities will include:
- Schedule appointments, and maintain and update the calendar
- Coordinate travel arrangements, prepare itineraries, plan logistics.
- Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly, follow up and schedule all meetings both personal and professional
- Maintain confidentiality of highly sensitive information, including all family members
- Manage complex office administrative work requiring the use of independent judgment and initiative
- Answer phone calls received and direct them appropriately
- Record notes and messages for meetings when needed
- Schedule and arrange meetings and conferences, be proactive and confirm and manage the calendar.
- Manage travel arrangements and itineraries, both professionally and personally including all family members
- Perform as a liaison between the employer and household staff as required
- Act as the first point of contact for the staff and home contractors
- Read and write correspondence in mail or email form
- Manage most home scheduling for work to be done and confirm work that has been done by contractors and workers. Follow-up on these is very important.
- Manage multiple business holdings and renewals each year.
- Manage inventories and appropriate returns and ensure crediting has occurred
- Work with the main office to assist in day-to-day needs
- Ensure all daily tasks are completed
- Professional work could make up 60-70% of your day and Personal work the balance
Desired Skills include:
- Solid communication
- Demonstrate strong attention to detail
- Effective and efficient time management
- Strong follow-up and seeing projects through to completion
Job Type: Full-time
Pay: Based on experience
Schedule:
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Customer service: 1 year (Preferred)
Work Location: One location
